Program Assistant, Gender Equality

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Gates Foundation

Hybrid
  • Career category: Admin, Comms/ Digital/ Media, Programme/ Project design & management
  • Job type: Job
  • Experience level: Other (specified in job description)
  • Organisation type: Philanthropy
  • Remote option: Hybrid
  • Right to work requirements: Right to work required in advance
  • Remuneration: USD 3,144 USD-USD 4,404 USD / monthly
  • Work schedule: Full-time
  • Length of contract: Not specified
  • Deadline: 16/11/2026
  • Location: United States 
Gender equality and Social inclusion (GESI)
The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

Your Role 
The Program Assistant plays a key role in providing comprehensive administrative and logistical support to multiple principals, including those in leadership positions, as aligned with the organization’s evolving staffing model. The Assistant is responsible for managing complex calendars, scheduling a high volume of meetings across multiple time zones, and helping principals stay aligned with their most important priorities. In addition to supporting individuals, the Assistant may contribute to team operations by coordinating onboarding meetings for new hires, assisting with planning and logistics for team events and meetings, and helping to cultivate a positive and well-connected team culture. 
 
As part of the Gender Equality Office of the President, the Assistant sits within the centralized support team and as such, is assigned to support programmatic teams within the Gender Equality division.

Your Experience 
  • Some experience in an administrative job for a complex and fast-paced organization 
  • Experience working with MS Office suite, especially Outlook, and including Copilot, Claude, and other AI tools is strongly preferred 
  • Experience setting priorities and meeting deadlines while balancing multiple competing priorities 
  • Strong initiative, organizational skills, and ability to work autonomously and cross-functionally while remaining flexible to changing tasks and priorities 
  • Demonstrated knowledge of how to build and maintain productive working relationships in matrixed environments 

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