Officer, Logistics & Project Management

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Malala Fund

Hybrid
  • Career category: Logistics/ Procurement, Programme/ Project design & management
  • Job type: Job
  • Experience level: 2-5 years
  • Organisation type: Civil Society
  • Remote option: Hybrid
  • Right to work requirements: Right to work required in advance
  • Remuneration: USD 90,000 USD-USD 101,600 USD / yearly
  • Work schedule: Full-time
  • Length of contract: Not specified
  • Location: United States 
Child protection/ Children’s rights Education
Who are we?
Malala Fund is working for a world where all girls can learn and lead. Malala Fund advocates for resources and policy changes needed to give all girls a secondary education, invests in local education leaders and amplifies the voices of girls fighting for change. Learn more at malala.org.

What does this team do?
The Executive Office is a dedicated strategic unit within Malala Fund that brings together the CEO Team and the Co-Founders’ Team as one integrated function under the leadership of the CEO. Working in close partnership, the two teams provide coordinated strategic, advisory, communications, logistical and operational support to the CEO, Nabila Aguele, and Malala Fund's Co-Founders.

What does this position do?
The Officer, Logistics and Project Management is responsible for the end-to-end planning, coordination and execution of all travel and logistical arrangements for the Co-Founders. A central element of this role is owning and project-managing the briefing book development process for all Co-Founder trips, meetings and engagements — developing workback plans, coordinating cross-team inputs and ensuring each briefing pack is comprehensive, timely and of the highest quality. The role also encompasses managing complex international itineraries, coordinating with external security providers, conducting advance planning for events and maintaining robust duty-of-care protocols. It requires meticulous attention to detail, strong project management skills, calm under pressure and the ability to manage sensitive information with the highest discretion. Candidates from both London and Washington, D.C. will be considered.

What you need to apply:
  • Relevant experience (typically 4–7 years) in travel management, logistics, event coordination or security operations, preferably within an international NGO, diplomatic, UN or government setting.
  • Demonstrated experience coordinating complex, multi-country travel itineraries for senior executives or public figures.
  • Strong project management skills with experience developing workback plans, managing multiple workstreams and coordinating cross-functional inputs to tight deadlines.
  • Excellent written skills with the ability to compile, edit and format professional briefing books and meeting packs.
  • Working knowledge of security risk management, duty-of-care frameworks and personal security protocols.
  • Highly organised with exceptional attention to detail and the ability to manage competing priorities under time pressure.
  • Strong interpersonal skills and ability to build relationships with diverse stakeholders including security providers, government liaison officers and event organisers.
  •  Proficiency in travel booking systems, expense management platforms and MS Office / Google Workspace.

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