Project Assistant, Women, Peace and Security

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UN Women

  • Career category: Programme/ Project design & management
  • Job type: Job
  • Experience level: 5-10 years
  • Organisation type: Inter-governmental
  • Remote option: No
  • Right to work requirements: Nationals-only contract
  • Remuneration: Remuneration not disclosed
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 26/05/2026
  • Location: Georgia
Peace and Security
Background:
UN Women in Georgia supports state and non-state partners towards the achievement of substantive gender equality in Georgia and in the South Caucasus. In line with national and international commitments, UN Women works on the levels of policy and legislation, institutions, and grassroots, in order to achieve transformative results for increased gender equality and greater protection of the rights of women and girls. UN Women is providing technical and financial support to partners worldwide, working in several thematic areas: Women, Peace and Security (WPS) is one of them.

Scope of Work:

1. Provide administrative and logistical support to the formulation and management of programmes 
  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds; 
  • Provide administrative support to the executing partners/responsible parties on routine delivery and reporting of programme supported activities and finances;  
  • Provide administrative support for the audit of programmes/projects and support implementation of audit recommendations; and  
  • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.  

2. Provide administrative support to the financial management of the Programme Unit:
  • Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;  
  • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms; 
  • Prepare non-PO vouchers for development projects; 
  • Process payment for consultants, as delegated; and
  • Create requisitions in Quantum system for development projects; register good receipts in Quantum system. 

3. Provide administrative support to the Programme Unit:
  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions; 
  • Make travel arrangements for the Programme Team, including travel requisitions and claims; 
  • Draft minutes in meetings, as delegated;  
  • Assemble briefing materials and prepare powerpoint and other presentations, in collaboration with the Programme team; and
  • Organize and coordinate filing of documents; maintain mailing lists. 

4. Provide administrative support to resource mobilization:
  • Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents. 

5. Facilitation of knowledge building and knowledge sharing:
  • Provide administrative support to the organization of trainings for the office personnel and partners on programme and operations related issues. 

6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Minimum Qualifications:
  • Completion of secondary education is required.  
  • At least 5 years (2 years in case of Bschelor’s degree) of progressively responsible experience in administrative or programme management/support is required.  
  • Experience in working in a computer environment using multiple office software packages is required.
  • Fluency in English is required. 
  • Fluency in Georgian is required.

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