Conference, Events and Operations Intern
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ILGA-Europe
- Career category: Admin, Logistics/ Procurement
- Job type: Internship
- Experience level: Other (specified in job description)
- Organisation type: Civil Society
- Remote option: No
- Right to work requirements: Right to work required in advance
- Remuneration: EUR 1,250 EUR / monthly
- Work schedule: Part-time/ Pro-rata
- Length of contract: Temporary/ Fixed-term
- Deadline: 19/04/2026
- Location: Belgium
About ILGA-Europe
ILGA-Europe is a driving force for political, legal and social change at European level. Our vision is of a world where dignity, freedoms and full enjoyment of human rights are protected and ensured to everyone regardless of their actual or perceived sexual orientation, gender identity, gender expression and sex characteristics. ILGA-Europe are comprised of over 700 member organisations throughout the European and Central Asian Region.
The role
This is a learning position, aimed at both supporting ILGA-Europe’s work and providing an individual with training, professional development and experience valuable in further workplaces or volunteering opportunities.
This is a learning position, aimed at both supporting ILGA-Europe’s work and providing an individual with training, professional development and experience valuable in further workplaces or volunteering opportunities.
The primary role of the Intern will be to support ILGA-Europe’s Annual Conference organising and delivery process, as well as a number of other events, and a range of operations of the finance and admin team.
The Annual Conference is the largest annual gathering of LGBTI activists and allies in Europe and Central Asia. It brings together of 400 participants from over 50 countries, for 3.5 days of strategizing, learning, networking, and inspiration. The Intern will play a crucial role in preparing the event, and making sure it is fit for purpose.
The Intern will report to the Finance Director and have an assigned mentor to support daily immersion and work. They will also work closely with a range of different staff members in the areas of programmes, partnerships, finance, administration, and operations.
The Intern will, among other things:
- Support participant registration, verification, and record-keeping;
- coordinate travel arrangements and assist with reimbursement processes;
- communicate with participants and partners on logistics and requirements;
- maintain and update contact lists and participant information;
- assist with CRM data entry, tracking, and basic data management;
- help monitor payments, financial records, and supporting documentation;
- support event planning, including liaising with suppliers and ordering materials;
- contribute to participant communications and event-related content;
- provide on-site support during the conference (registration, logistics, coordination);
- assist with overall event delivery, including follow-up and reporting tasks.
Useful additional experience/knowledge includes:
- Basic understanding of concepts and issues related to SOGIESC and human rights*.
- Ability to communicate in written and spoken in Russian, Turkish or Ukrainian.
- Ability to input and manage data in CRM systems*.
- Ability to use MS Excel at low-intermediate level*, including: enter, organise, and maintain data in spreadsheets; use basic formulas (SUM, simple addition /subtraction /multiplication /division); calculate totals and subtotals; sort and filter datasets; copy, format, and clean data (from CRM exports); verify calculations and identify inconsistencies in numerical data.
- Experience supporting the organisation or logistics of events, conferences, meetings, or workshops.
- Experience volunteering or working with NGOs, civil society organisations, or activist networks, especially those working for LGBTI persons.
- Sensitivity to specific barriers under-represented and marginalised communities face, and how that may impact their participation in the work of ILGA-Europe.
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