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Executive Assistant
|
Women Donors Network (WDN)
- Career category: Admin
- Job type: Job
- Experience level: 5-10 years
- Organisation type: Funds
- Remote option: No
- Right to work requirements: Right to work required in advance
- Remuneration: $125,000 USD / yearly
- Work schedule: Full-time
- Length of contract: Temporary/ Fixed-term
- Deadline: 16/04/2025
- Location: United States
ABOUT US
Women's Donor Network is a national network of women donors [cis and trans], nonbinary, and gender-expansive individuals committed to protecting and advancing gender, racial, economic, and climate justice. As a growing multiracial and multigenerational community of donor organizers, we connect, grow, fund, and mobilize together in solidarity with movements to transform people, culture, and systems rooted in justice. Through , our c4 affiliate organization, we work to transform policies, political infrastructure, and political possibilities by investing in advocacy and electoral strategies that center the leadership of historically excluded communities. Together, we envision a just and sustainable world where everyone can safely and freely determine their own futures.
ROLE RESPONSIBILITIES
As WDN and WDN Action continues to operationalize our strategic plan, the Executive Assistant will be focused on the following:
EXECUTIVE OFFICE MANAGEMENT
Develop and streamline systems of organization and prioritization that support the President & CEO in daily operations and special projects.
Manage the President & CEO’s complex calendar and scheduling needs, arranging appointments, meetings, and travel as needed, getting alignment on trade-offs and ensuring enough time between obligations.
BOARD COORDINATION
Serve as an administrative liaison to the WDN and WDN Action Boards.
Prepare the Board to engage in meetings by assisting scheduling, logistics, and preparation of materials.
PROJECT MANAGEMENT
Plan, execute, and oversee special projects from start to finish, ensuring timelines, budget, and project expectations are met.
Support coordination across team verticals to align project activities, gather information, and ensure seamless project implementation.
TEAM ENGAGEMENT
Build and sustain a culture of collaboration, communication, excellence and accountability.
Collaborate with cross-functional partners on annual planning, strategy, budgeting, and other relevant organization-wide initiatives.
Participate in team meetings and projects, sharing insights, providing thoughtful feedback, and collaborating with colleagues to achieve shared goals.
ROLE REQUIREMENTS AND CHARACTERISTICS
As the Executive Assistant to the President & CEO, you must be a….
Champion for equity and justice. You have a demonstrated interest in and a steadfast commitment to WDN/A’s mission, strategic vision and priorities rooted in collective liberation and the ability to speak to, bridge, and unite a dynamic audience behind our strategic path.
Skilled executive administrator. You have 8+ years experience working in executive-level administrative support and hold the highest degree of competence in tech and remote project management, external-facing communications, and relationship management.
Proactive planner. Planning, prioritizing, and executing tasks is your professional sweet spot. You have exceptional organizational skills and a clear understanding of workflow processes with a track record of leaving things better than you found them. You understand how to translate and operationalize strategic priorities into day-to-day functions.
Exceptional communicator. Your written and verbal communication is proactive, responsive, and excellent. You can effectively interface with a wide range of stakeholders, across various levels and functions.
Women's Donor Network is a national network of women donors [cis and trans], nonbinary, and gender-expansive individuals committed to protecting and advancing gender, racial, economic, and climate justice. As a growing multiracial and multigenerational community of donor organizers, we connect, grow, fund, and mobilize together in solidarity with movements to transform people, culture, and systems rooted in justice. Through , our c4 affiliate organization, we work to transform policies, political infrastructure, and political possibilities by investing in advocacy and electoral strategies that center the leadership of historically excluded communities. Together, we envision a just and sustainable world where everyone can safely and freely determine their own futures.
ROLE RESPONSIBILITIES
As WDN and WDN Action continues to operationalize our strategic plan, the Executive Assistant will be focused on the following:
EXECUTIVE OFFICE MANAGEMENT
Develop and streamline systems of organization and prioritization that support the President & CEO in daily operations and special projects.
Manage the President & CEO’s complex calendar and scheduling needs, arranging appointments, meetings, and travel as needed, getting alignment on trade-offs and ensuring enough time between obligations.
BOARD COORDINATION
Serve as an administrative liaison to the WDN and WDN Action Boards.
Prepare the Board to engage in meetings by assisting scheduling, logistics, and preparation of materials.
PROJECT MANAGEMENT
Plan, execute, and oversee special projects from start to finish, ensuring timelines, budget, and project expectations are met.
Support coordination across team verticals to align project activities, gather information, and ensure seamless project implementation.
TEAM ENGAGEMENT
Build and sustain a culture of collaboration, communication, excellence and accountability.
Collaborate with cross-functional partners on annual planning, strategy, budgeting, and other relevant organization-wide initiatives.
Participate in team meetings and projects, sharing insights, providing thoughtful feedback, and collaborating with colleagues to achieve shared goals.
ROLE REQUIREMENTS AND CHARACTERISTICS
As the Executive Assistant to the President & CEO, you must be a….
Champion for equity and justice. You have a demonstrated interest in and a steadfast commitment to WDN/A’s mission, strategic vision and priorities rooted in collective liberation and the ability to speak to, bridge, and unite a dynamic audience behind our strategic path.
Skilled executive administrator. You have 8+ years experience working in executive-level administrative support and hold the highest degree of competence in tech and remote project management, external-facing communications, and relationship management.
Proactive planner. Planning, prioritizing, and executing tasks is your professional sweet spot. You have exceptional organizational skills and a clear understanding of workflow processes with a track record of leaving things better than you found them. You understand how to translate and operationalize strategic priorities into day-to-day functions.
Exceptional communicator. Your written and verbal communication is proactive, responsive, and excellent. You can effectively interface with a wide range of stakeholders, across various levels and functions.
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