Programme Associate - Gender, Climate Change & Disaster Risk Reduction

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UN Women

  • Career category: Programme/ Project design & management
  • Job type: Job
  • Humanitarian or Development: Development
  • Experience level: 5-10 years
  • Organisation type: Inter-governmental
  • Remote option: No
  • Right to work requirements: Right to work required in advance
  • Remuneration: Remuneration not disclosed
  • Work schedule: Full-time
  • Length of contract: Temporary/ Fixed-term
  • Deadline: 13/06/2024
  • Location: Philippines
Climate & Environmental justice
Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. 

Duties and Responsibilities
1. Provide advanced administrative and logistical support to the formulation and management of programmes:
  • Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements; 
  • Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances; 
  • Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;   
  • Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management; 
2. Provide advanced administrative support to the financial management of the Programme Unit:
  • Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project; 
  • Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms; 
  • Review financial reports; prepare non-PO vouchers for development projects; 
  • Maintain internal expenditures control system; post transactions in Quantum system; 
3. Provide administrative support to the Programme Unit:
  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions; 
  • Make travel arrangements for the Programme Team, including travel requisitions and claims;  
  • Prepare public information materials and briefing packets; 
4. Provide administrative support to Resource Mobilization:
  • Prepare cost-sharing and other agreements; follow up on contributions within the Philippines Project Office/ Multi Country Office/ Regional Office  resource mobilization efforts; 
  • Organize, compile and process information from donors, Philippines Project Office/ Multi Country Office/ Regional Office, and programme team, as inputs to various databases and documents. 
5. Support communications, visibility, and programme results distribution through facilitation of knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
  • Support synthesis of lessons learnt, and best practices related to programme management and finance; 
  • Coordinate the organization of training for the office staff and partners on programme and operations related issues. 
  • Documentation and support generation of impactful stories and cases studies
6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Required Skills and Experience
  • Completion of secondary education is required.  
  • Bachelor’s degree in business or public Administration is an asset. 
  • At least 6 years of progressively responsible experience in administration or programme management/support;
  • Experience in working in a computer environment using multiple office software packages is required; 
  • Experience in supporting a team is required;
  • Fluency in English and Filipino is required

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